Financial and Administration Assistant

 

Organization: Fondacija Katalist / Catalyst Balkans
Address: 38/1/23 Takovska, Belgrade (place of work)
Position: Financial and Administration Assistant
Responsible to: Finance Manager
Hours: 9-17, every business day
Special Requirements: Overtime (after office hours and on weekends, if needed)
Employment: Permanent work contract with the three months probation period

Short Job Description: Provides administrative and logistical support to all departments within Catalyst and assists in financial management of the organization.

Job Responsibilities:
1) Responds to emails and other types of communication as first point of contact in the office.
2) Archives all necessary documentation
3) Provides logistical support to the office (communication and work tasks related to
procurement, services, courier errands and similar)
4) Organizes logistics for meetings, seminars, and events related to the operation of Catalyst – location of meetings, transport, materials, technology and the like.)
5) Financial management (receiving and forwarding invoices, managing daily cash, assistance in communication and the preparation of documentation for the bookkeeping agency, banks, tax authorities, auditors, etc.)
6) Other office tasks and assistance to employees as required and agreed upon.

Required Qualifications:

· 2 years of experience in administrative-type role
· Fluent in written and spoken English
· Experience using computers and package like Microsoft Office Suite
· Excellent communication skills
· Excellent administrative and organizational skills
· Ability to work under time constraints
· Ability to work individually with minimal supervision
· Ability to work within a team
· Desire to work within the philanthropy world

Applications should be sent in English and include:

  • Cover letter that includes a short narrative on the knowledge of philanthropy and motivation to work within this sector
  • Resume (CV)

Applications and possible questions should be sent no later than March 27, 2017 12h to
catalyst@catalystbalkans.org.
Only short-listed candidates will be contacted for an interview.
Selected candidate must be available to start employment on April 3, 2017